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Posted: Thursday, 16 March 2017, 0:08

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Job title:Office Administrator

Reports to:Corporate Services Manager

Salary: £21,000

Location:Southwark

About Safer London

We are an innovative, fast growing, award winning charity with a Vision of young people in London feeling safe and achieving their potential. Our Mission is to improve the safety and wellbeing of young people in London affected by violence and crime. We provide specialist support that addresses young people’s experiences of violence and vulnerability.

Our extraordinary team bring our Values to life by focusing on empowerment and inspiring positive change in ourselves and others, by striving for excellence and always working with integrity, by being collaborative, working together with vulnerable young people and communities, and by valuing equality and diversity as being core to our work and our behaviours.

About the Role

The Office Administrator is a key member of a central services team that is the heart of our innovative, award winning organisation. Your role will be to provide efficient and pro-active administration and to be the first point of contact for visitors. Duties will include contact with suppliers, basic financial management, health and safety, data inputting, filing and answering the phones.

You will undertake administrative tasks, ensuring that Safer London staff have the relevant support to work efficiently. You will be competent in using Microsoft Office, prioritising your workload, working with little supervision, be self-motivated and trustworthy. Accuracy is an important part of this role as is being able to work under pressure whilst meeting deadlines.

The Office Administrator role is a pivotal role and ensures the smooth running of the office environment.



Specific Duties

  1. Support Corporate Services Manager and Executive Assistant with recruitment, preparing papers for meetings and producing minutes

  1. Support internal and external communications, including answering phone calls and passing on accurate messages, greeting visitors and support arranging meetings

  1. Be responsible for managing the stock of stationery and other office resources plus kitchen supplies, cleaning materials and ensuring recycling is done

  1. Assist with day to day financial transactions, including petty cash, expenses and invoices

  1. Be the day to day contact for supplier relationships

  1. Assist Corporate Services Manager with Health & Safety and First Aid

  1. Assist the Marketing, Communications & Events Officer with management of our website and social media, and assist with the organisation and facilitation of events, which may involve liaising with venues, delegates and sub-contracted suppliers

  1. Contribute as required to the wider work of the team

  1. Act in a manner that is in keeping with Safer London’s values

  1. Undertake any other duties as required and commensurate with the level of this post

This role may involve working some unsocial hours, including evenings and weekends, for which time off in lieu will be granted.

Confidentiality

The post holder will have access to confidential information and is expected to ensure that the highest level of confidentiality is maintained at all times.

Safeguarding

The post holder will be required to consent to undergo a Criminal Records Bureau check.


Person Specification

Essential

Method of Assessment

1.

Experience delivering administrative duties

Application Form

Interview

2.

Excellent planning and organisation skills

Application Form

Interview

Exercise

3

Demonstrable ability to be accurate and have good attention to detail

Exercise

4.

Excellent oral and written communication skills

Application Form

Interview

Exercise

5.

Ability to understand administrative systems and processes and to adhere to them

Application Form

Interview

Exercise

6.

Ability to work creatively, pro-actively and flexibly and produce solutions to problems

Application Form

Interview

7.

Excellent IT skills (including Excel, Word etc.)

Interview

Exercise

8.

Basic financial experience such as managing petty cash and checking expense claims and invoices

Application Form

Exercise

9.

Understanding and experience of using social media (facebook, twitter, linkedin, etc.)

Application Form

Interview

10.

Experience of developing and building good relationships with colleagues and external organisations

Application Form

Interview

11.

Practical understanding of diversity and experience of applying its principles in the workplace

Application Form

Interview

12.

Ability to prioritise demanding workloads and work under pressure to meet strict deadlines

Interview

Exercise


Additional Information: Office Administrator

Disclosure and Barring Service

This post is subject to an enhanced DBS check.

Hours of work

The post is a full time role (37.5 hrs a week) and may occasionally require evening and weekend working.

Annual leave

The annual leave entitlement for this post is 28 days pro rata (3 of which must be taken between Christmas and New Year) per year plus public holidays.

References

All appointments will be confirmed only upon receipt of satisfactory references.


Please Apply using the application form on our website: www.saferlondon.org.uk/jobs


Email: recruitment@saferlondon.org.uk

• Location: London

• Post ID: 20719352 uk
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